Facility Requests and Approval

Facility requests should be submitted with as much advanced notice as possible, preferably with a minimum of two weeks’ notice. Larger events require more advanced notice.
All official WFC sponsored events should be submitted to the WFC office for review and approval. The name of the appropriate staff or ministry leader over that ministry or event should be included on the form.
All official PCCA sponsored events should be submitted to the PCCA office for review and approval. The name of the approving school administrator should be included on the form. Once the request receives PCCA approval, the request will be forwarded to the WFC office for review and approval.
All facility requests for private events should be submitted to the WFC for review and approval. This includes outside group events and also events that are not official WFC or PCCA sponsored events, but which include individuals or members associated with the church or school.
Official WFC and PCCA events take priority over private events.
Private events may require building and/or custodial fees. This determination will be made by the WFC office and staff, based on the nature and size of the event, length of time facility is in use, supplies used, and whether custodial assistance is required.
Equipment and supplies in any room should not be used without approval. Equipment may be the property of WFC, PCCA, or private individuals. Proper approval is needed before using any equipment.
Kitchen and pantry items: Many kitchen items are purchased and designated specifically for school or church use. It should not be assumed that they are available for use. Certain items have been sanitized for special use. So, before using any equipment or supplies, please obtain approval.

Required Cleaning and Setup Following Events

The following guidelines apply for any event scheduled where custodial setup and cleanup is not requested.

When custodial service is not requested, the individuals in charge of or attending the event are responsible to ensure that the facilities are returned to the original condition and sufficiently cleaned, unless other options or arrangements are approved by the church and cleaning staff. Please take care to follow these instructions, as failure to do so could result in future facility requests not being approved. Please contact church office or cleaning staff with any questions.

CHAIRS & TABLES:

After cleaning these items, return all chairs and tables to the proper storage location or return them to the room that they came from. If furniture or equipment is taken from classrooms, return the items and setup and arrange the room properly.

FLOORS:

Clean all floor surfaces. In addition to the room(s) used, this will include the floors in the restrooms and hallways accessed. Vacuum cleaners, brooms, dust mops, wet mops and buckets are available, as needed.

KITCHEN:

Clean all kitchen counters, sinks, ovens, and microwave ovens used. Wash and dry any dishes, pitchers, pans, utensils, or other equipment and return to proper storage location. As mentioned in the section above, no kitchen equipment or supplies should be used without approval.

RESTROOMS:

Clean all restrooms used for the event. This includes sinks and all fixture surfaces. Make sure restroom is properly stocked with paper products. Empty trash, sweep and wet mop floor as needed. Restrooms should be left in clean and neat condition.

LEFTOVER FOOD:

Do not leave leftover food from events in refrigerators or on the counters. Take these items with you when you leave.

TRASH:

Remove all trash from the event and take out to the dumpster in the back parking lot. Do not leave food trash in containers overnight. The dumpster key hangs by the small sink in the kitchen. Place fresh bags in the trash containers. Replacement trash bags are under the kitchen serving counter.

CLEANING SUPPLIES:

Some cleaning supplies are available in the lunchroom cabinet (along back wall). Please contact church office or cleaning staff if additional supplies will be needed for cleanup after your event.

Facility Request Form